CCPA Board of Directors Meeting

Event Date/Doors Open: 
Saturday, December 5, 2020 - 6:00pm
Event Time: 
Free and open to the public

CCPA Board Agenda for 12/05/2020 at 6:00 pm on ZOOM.


1. Call to Order

2. Agenda Review

3. Approval of Minutes

4. Announcements

5. Reports

            a.             Financial Report (Chico Schwall)

            b.             Facilities Report (Jon Pincus, Nancy Forrest and Eric Herz)

            c.            Short Term Fundraising Including December 45th Anniversary Celebration Committee Report (Ed Kashin and David Zupan)

            d. Report on Counsel of Record and Training Research (Zupan)

            e. Report on Domain Name/Website/Data/Login security (Berkson)

6. Old Business

            a. Board Staff Liaison (Unless any board member objects, the chair David Zupan will serve as liaison between the CCPA Board and staff).

            b. Motion to form an operations work group by beginning January 1, 2021 to review and form operations and programming policy. The goal is to get policy ready for when the Hall and operations fully or mostly re-open. The group shall be made up of 6-9 members with at least 2 board members and 2 staff members. Among the considerations and structure of the meetings:

                        i.            Monthly or bi-monthly meetings as needed for a 6-month period to make recommendations to the board.

                        ii.  Review and create operations and programming policy recommendations.

                        iii.  Find partners and collaborations in diverse, quality, cost- effective programming.

            c. Motion to form a "Fund Raising Program Development Work Group" of 7 to 9 members, with at least 2 Board members, and the Publicity Manager. The purpose of this work group is to review and document all current fund-raising practices and programs, and make recommendations to the Board on any revisions or additions to our current practices and programs that should be implemented. This group will also make recommendations on how to manage and periodically review our processes going forward, including any recommendations on establishing any standing committees to meet the organizations fund raising needs.

People interested in participating on this work should send letters of interest to the Board chair via no later than December 7th, 2020 at 5:00 pm and include any particular experience, expertise, and/or qualifications that you would bring to the workgroup.

            d. Consider possible action on IT infrastructure and staffing support.

7. New Business:

8. 2020PPPand2020-21DAS Expenditures

            a. Discussion/Action on phone bank activities for the 45th celebration promotion and fund raising.

            b. Discuss/decide possible December budget expenditures including: 45th Anniversary Party, IT & database upgrades, board training, Hall maintenance, staff bonuses and independent consultant (see next item).

            c. Motion to hire independent consultant, Jennifer Spoerlein, for additional work in December of up to 5 hours at her $35 hourly nonprofit rate for the purpose of assisting Barbara with the PPP/DAS reports. Here is the last message received from Jennifer:

I did offer to David that I can help with preparing the ledgers for audit purposes a7er the DAS funds have been spent (12/30). At that time I would go SUPER into detail on creating those ledgers/registers and can even help cleanup QB transactions, if needed. Have a good day!


Jennifer Spoerlein

JS Bookkeeping, LLC