Annual Membership Meeting

CCPA ANNUAL MEETING REPORT 2017

By Bob Fennessy

            The Community Center for the Performing Arts hosted the WOW Hall Annual Membership Meeting on Wednesday, April 12, 2017.  Ninety-one members gathered to approve the organization’s policy statement and budget, and to elect members to the board of directors.  This is more than double the previous year’s attendance.

            Thank you to Mezza Luna Pizza and Track Town Pizza for their donations to our pre-meeting social.

            Members present approved the following Policy Statement: “For the fiscal year starting July 1, 2017 it will continue to be the general policy of the CCPA/WOW Hall to serve all ages, nationalities, races, ethnicities, genders, sexual orientations, abilities, and religions of our community without discrimination.  This includes the staff, CCPA members, volunteers, community members, and Board of Directors of our organization.  We will embrace our community and involve our membership in as many ways as possible.  We will continue to operate with financial care on all projects and decisions.  All construction and expansions will be done with respect and compliance to the WOW Hall's historic requirements.  Further, it will continue to be the goal to expand financially as we look forward to the long-term viability of our organization.”

Members were presented with a comprehensive, 37-page written report  (available at the WOW Hall office) that includes Staff Reports, Staff Management Report, Profit & Loss Statement, Revenue and Expense grafts, Reports from the Facilities, Fundraising/Education and Personnel Committees, Proposed Budget and Capital Budget, and Organization Goals.

            Staff Area Reports: Concessions managers Angela Lees and Shawn Lynch have added Kami Morris-Mitzner to their crew.  Things are running smooth with the new coolers, a new kegerator and floor mats purchased with a donation by Craig Lawrence (& matching grant).  Publicist and Membership Coordinator Bob Fennessy thanked the publicity team (James Bateman, Ross Shuber, Zac Townsend & the poster crew) and pointed out that all WOW Hall members were part of the Publicity Crew.  Danny Noall was introduced as the new head Custodian.  He and Assistant Custodian Eric Herz have been working to complete the Interior Restoration Project.  Justin Showker was introduced as the new Stage Manager.  He introduced Davis Koier (Monitors/Front of House) and Cody Owen (Lighting Director) and spoke of equipment upgrades.  Volunteer Coordinator Laura Farrelly oriented 135 new volunteers to the WOW Hall.  Volunteers filled 2,166 show positions and logged 6,625 hours in 2016/17.  Volunteers are constantly learning on the job skills and teamwork.  Bookkeeper Melissa Swan reported an $18,000 increase in net revenue over the last fiscal year so far.  A one-dollar on-line ticketing service charge introduced a year ago has the organization on track to break even this year.  House Manager Sam Harmon introduced new second HM Jaley Osuna.  They have been working on procedures to move people through the door more swiftly.  Megan Brezovar was introduced as the WOW Hall’s newly hired Programming Manager.

            Management report identified the year’s top netting in-house shows as: Aesop Rock, Danny Brown, High Step Society, Isaiah Rashad, K.Flay, Louis The Child, Quinn XCII, Watsky and What So Not.  Artistic highlights of the year include Haiti’s Lakou Mizik, The Dandy Warhols, Carl Verheyen, Laura Marling, Xylouris White, Terry Bozzio, Portugal. The Man, Over The Rhine, Wild Child, the NYE Psychedelic Ball, Keller Williams KWahtro, Ladysmith Black Mambazo, Elephant Revival, Adrian Legg, Old 97s and Mount Eerie.  Educational opportunities included monthly volunteer orientations, Girl Circus, two Music’s Edge Summer Rock Camps, Bass Camp, Dance Empowered, Ecstatic Dance, West African Dance and Drum, and the new WOW Wellness Collective and Self-Defense Class.  Community partnerships include City of Eugene, UO, Lane Arts Council, Whitaker Block Party, OSLP Arts & Culture Program, Edison Elementary, Network Charter School, Gateways High and the Women’s March, which may have been the WOW Hall’s single largest attendance day, ever.

            Bob Fennessy presented the Staff Report and thanked Calyn Kelly for his service as stage manager, sound engineer and program manager.  He recalled how Calyn stepped in and volunteered to do booking after a previous manager left unexpectedly, and has continued to do so even after starting another job in January.  In the past, people who have made exceptional contributions that saved the WOW Hall in a time of crisis were made lifetime members, and the staff recommended that Calyn be so honored.  The audience voiced hearty agreement.

            Treasurer Jon Silvermoon presented the Financial Committee report.  The CCPA’s current Profit & Loss statement shows a current net loss of $6,349 for the fiscal year with three months remaining.  Jon expressed concern that seven of the ten previous years had shown a net loss. 

            The Facilities Committee report was made by Aaron Dietrich and Jon Pincus.  The Interior Restoration Project is ongoing including wall and woodwork finishes and a new vinyl floor in the original tile pattern.  Engineering and construction were achieved for two authentic historic streetlamps (with two remaining) with funding provided by the City of Eugene and private donations.  The south side windows will be repaired with a City of Eugene Historic Restoration Grant.

            Mike Janes reported that the Fundraising/Education Committee focused on grant projects, developing a Multicultural and Educational Programming project and making applications to the Lane County Cultural Coalition and Coquille Tribal Community Fund.  The applications were turned down but the organization was encouraged to reapply.  Mike thanked the Lane Arts Council for a grant award of $6000.  Over the coming year the committee will work on a Capacity Building/General Manager Project, Community Education/Awareness and other fundraising.

            The Personnel Committee, also chaired by Mike Janes, has worked to define job descriptions, make changes to staff wages and payroll process, and continue the staff performance appraisal process begun last year.

The Board of Directors presented a recommended Budget for 2017/18 of $727,940 that was broken down into $427,000 Operating Expenses and $300,268 Production Expenses.  When someone asked why the budget was $100,000 more than the previous one it was explained that $93,220 in capital projects was included in the budget but could not be spent unless the funds applied for were actually awarded.  The budget was approved.

Next up was the Public Comments section.  Many in the audience voiced a desire for more opportunities for local acts to play the WOW Hall.  Also suggested were: LED stair lighting, more diversity of age & demographics, advance statements from candidates & absentee ballots, basement shows, finished mural, promote the Cultural Trust, staff/board retreat, talk to growers about donations, better ventilation downstairs, rent Kesey Square to put on events for donation, bake sales/car wash/raffle, road signs with schedule, add to reserves, make space for organizing/movement stuff.

            Nominations were then taken for the Board of Directors.  With six seats up for election, the vote would determine four two-year positions and two terms of one year.

            An unprecedented 16 members accepted nomination to the board (although one later removed himself from consideration).  The candidates were: Aaron Dietrich, Bryan Calza, Hannah Finley, Heather Kliever, Holly Caswell, Jim Showker, Jon Mathison, Jona Waterstone, Jordan Cogburn, Marjorie Bridges, Marlene Monette, Mike Franklin, Rachel Thiesmeyer, Steve Lasky and Tim Mueller.

            As each candidate made their acceptance speech and spoke of the love they had for the WOW Hall, it became abundantly clear that the organization had a wealth of community support that was strong and deep.  When the votes were tallied, Aaron Dietrich, Hannah Finley, Jim Showker and Marlene Monette were elected for two years.  Jordan Cogburn and Marjorie Bridges were selected to fill the remaining year of two uncompleted terms.

            The next Board of Directors meeting will include election of board officers.  All CCPA board meetings are open to the general public.

 

CCPA ANNUAL MEETING REPORT 2016

 

            The WOW Hall Annual Membership Meeting was held on Wednesday, May 11, 2016.  Forty-five members of the Community Center for the Performing Arts gathered to approve the organization’s policy statement and budget, and to elect members to the board of directors.

            A pre-meeting social featured pizza donated by Mezza Luna and waffles from Off the Waffle, as well as potluck food donated by WOW Hall board and staff members.

            Members present approved the following policy statement: “For the fiscal year starting July 1, 2016 it will continue to be the general policy of the CCPA/WOW Hall to serve all ages, nationalities, races, ethnicities, genders, sexual orientations, abilities, and religions of our community without discrimination.  This includes the staff, CCPA members, volunteers, community members, and Board of Directors of our organization.  We will embrace our community and involve our membership in as many ways as possible.  We will continue to operate with financial care on all projects and decisions.  All construction and expansions will be done with respect and compliance to the WOW Hall's historic requirements.  Further, it will continue to be the goal to expand financially as we look forward to the long-term viability of our organization.”

            Members were presented with a comprehensive written report  (available at the WOW Hall office) that included Staff Reports, Management Report, Profit & Loss Statement, Revenue and Expense grafts, Reports from the Facilities, Fundraising/Education and Personnel Committees, Proposed Budget and Capital Budget, and Organization Goals.

Performance highlights for the year include Icelandic folk artists Arstidir, legendary hard rock band Shellac, spoken word from Shane Koyczan, acoustic songwriting from Kimya Dawson, experimental gypsy tinged alt-rock from Man Man, neo classic hip-hop with Blackalicious, independent bluegrass from The Oh Hellos!, Wild Child, Elephant Revival, Mandolin Orange, R&B from The Internet, and more from varied artists such as The Dandy Warhols, Cherub, Yo La Tengo, The Grouch & Eligh, Lucius, Moon Taxi, Ladysmith Black Mambazo, Chicano Batman, International Guitar Night, Lettuce, Shabazz Palaces, Wanderlust Circus, Zion I, Trick Pony, reggae from New Zealand with Katchafire and upcoming French electronic music from CloZee.

It was a bumpy year, including record lows in terms of attendance in March and record highs in February and April. W

The WOW Hall also hosts up to seven regular classes per week.  Cynthia Healey’s Zumba classes are so well attended that she can hold them three times a week.  We also had three summer camps -- two kids rock camps hosted by Tim McLaughlin and Bass Camp.   Created by Calyn Kelly, Olive Del Sol and other local musicians, Bass Camp has now been picked up by the City of Eugene Parks and Recreation and is being presented by them in partnership with the WOW Hall.  Calyn also hosts periodic workshops in sound, lights and production. Our 40th Year Anniversary show was a great success and ushered in a new tool in our programming that has already enabled return performances with Built To Spill, Elephant Revival, and MarchFourth.

            Publicist/Membership Coordinator Bob Fennessy spoke briefly and stated that, with or without a financial backer, the CCPA needed to produce one or two sold out shows per month.  That, combined with a new $1/ticket on-line service fee (still no fee at the WOW Hall office), should put the WOW Hall back in the black next year.  He said that grant support was needed for the WOW Hall to produce the “cultural” shows that everyone says the Hall should have but that are not well attended.  Also, that the P&L does not reflect the additional assets of a $6000 soundboard (made possible by a donation from James Bateman) and several thousand dollars worth of new coolers.

            Melissa Swan, the CCPA’s new bookkeeper as of July 2015, presented the Financial Report.  For the fiscal year ending this coming June 30, the CCPA is projecting a net loss of $12,759 (as compared with $14, 944 for 2014-15).  Although income from ticket sales increased slightly, figures were lower for rentals, downstairs concessions and grants.  Numbers were up for classes, memberships and poster service.  The organization currently has $110,706 on deposit, including $52,083 in reserves.

            The Facilities Committee is continuing work on the Woodmen of the World Interior Restoration Project and the Historic Streetlamp Restoration Project.  This year hot water was installed in the bathrooms, new coolers in the basement, big leaf maples were planted alongside Lincoln St., and the Woodmen of the World Historic Exhibit was presented.  On tap for the coming year are the UO Archive Project, Iron Railing for the outside staircase, Courtyard Drainage Project, Southside Facade repairs, and numerous minor restorations.

            The Fundraising/Education Committee hired a new grant writer – Ahava Oblak.  Board members conducted a 4th quarter membership drive that recruited 55 new members.

            The Personnel Committee has completed updating job descriptions – 14 total.  PC has developed and implemented a new process for performance appraisals that is goal-based, and hopes to be able to provide staff bonuses.

            Members were presented with a proposed budget for 2016-17 with a projected income of $627,060 (up from $600,860 15-16) and an equal amount of expenses.  The budget was approved with one member voting no and one abstention.

            Organizational goals for 2016-17 were: 1. Continue Educational Expansion; 2. Reorganization/Staff Support Mechanisms; 3. Restoration and Facility Upgrades; 4. Membership Outreach Enhancements.

            Nominations were then taken for the board of directors.  With seven seats up for election, the vote would determine five two-year positions and two one-year terms.

            Thirteen members were nominated for the board and eight accepted.  After speeches by the nominees the vote was held.  Elected to two-year terms were Daylon Sloan, Jacqueline Hamer, Jon Silvermoon, Mike Janes and Terri Wilson.  Elected to one-year terms were Aaron Dietrich and Jesieh Love.

            The next Board of Directors meeting is scheduled for 6:30 pm Thursday, June 16, at the Growers Market Building, 454 Willamette St., upstairs.  Business will include election of board officers.  All CCPA board meetings are open to the general public.