Annual Membership Meeting
CCPA ANNUAL MEETING REPORT 2016
The WOW Hall Annual Membership Meeting was held on Wednesday, May 11, 2016. Forty-five members of the Community Center for the Performing Arts gathered to approve the organization’s policy statement and budget, and to elect members to the board of directors.
A pre-meeting social featured pizza donated by Mezza Luna and waffles from Off the Waffle, as well as potluck food donated by WOW Hall board and staff members.
Members present approved the following policy statement: “For the fiscal year starting July 1, 2016 it will continue to be the general policy of the CCPA/WOW Hall to serve all ages, nationalities, races, ethnicities, genders, sexual orientations, abilities, and religions of our community without discrimination. This includes the staff, CCPA members, volunteers, community members, and Board of Directors of our organization. We will embrace our community and involve our membership in as many ways as possible. We will continue to operate with financial care on all projects and decisions. All construction and expansions will be done with respect and compliance to the WOW Hall's historic requirements. Further, it will continue to be the goal to expand financially as we look forward to the long-term viability of our organization.”
Members were presented with a comprehensive written report (available at the WOW Hall office) that included Staff Reports, Management Report, Profit & Loss Statement, Revenue and Expense grafts, Reports from the Facilities, Fundraising/Education and Personnel Committees, Proposed Budget and Capital Budget, and Organization Goals.
Performance highlights for the year include Icelandic folk artists Arstidir, legendary hard rock band Shellac, spoken word from Shane Koyczan, acoustic songwriting from Kimya Dawson, experimental gypsy tinged alt-rock from Man Man, neo classic hip-hop with Blackalicious, independent bluegrass from The Oh Hellos!, Wild Child, Elephant Revival, Mandolin Orange, R&B from The Internet, and more from varied artists such as The Dandy Warhols, Cherub, Yo La Tengo, The Grouch & Eligh, Lucius, Moon Taxi, Ladysmith Black Mambazo, Chicano Batman, International Guitar Night, Lettuce, Shabazz Palaces, Wanderlust Circus, Zion I, Trick Pony, reggae from New Zealand with Katchafire and upcoming French electronic music from CloZee.
It was a bumpy year, including record lows in terms of attendance in March and record highs in February and April. W
The WOW Hall also hosts up to seven regular classes per week. Cynthia Healey’s Zumba classes are so well attended that she can hold them three times a week. We also had three summer camps -- two kids rock camps hosted by Tim McLaughlin and Bass Camp. Created by Calyn Kelly, Olive Del Sol and other local musicians, Bass Camp has now been picked up by the City of Eugene Parks and Recreation and is being presented by them in partnership with the WOW Hall. Calyn also hosts periodic workshops in sound, lights and production. Our 40th Year Anniversary show was a great success and ushered in a new tool in our programming that has already enabled return performances with Built To Spill, Elephant Revival, and MarchFourth.
Publicist/Membership Coordinator Bob Fennessy spoke briefly and stated that, with or without a financial backer, the CCPA needed to produce one or two sold out shows per month. That, combined with a new $1/ticket on-line service fee (still no fee at the WOW Hall office), should put the WOW Hall back in the black next year. He said that grant support was needed for the WOW Hall to produce the “cultural” shows that everyone says the Hall should have but that are not well attended. Also, that the P&L does not reflect the additional assets of a $6000 soundboard (made possible by a donation from James Bateman) and several thousand dollars worth of new coolers.
Melissa Swan, the CCPA’s new bookkeeper as of July 2015, presented the Financial Report. For the fiscal year ending this coming June 30, the CCPA is projecting a net loss of $12,759 (as compared with $14, 944 for 2014-15). Although income from ticket sales increased slightly, figures were lower for rentals, downstairs concessions and grants. Numbers were up for classes, memberships and poster service. The organization currently has $110,706 on deposit, including $52,083 in reserves.
The Facilities Committee is continuing work on the Woodmen of the World Interior Restoration Project and the Historic Streetlamp Restoration Project. This year hot water was installed in the bathrooms, new coolers in the basement, big leaf maples were planted alongside Lincoln St., and the Woodmen of the World Historic Exhibit was presented. On tap for the coming year are the UO Archive Project, Iron Railing for the outside staircase, Courtyard Drainage Project, Southside Facade repairs, and numerous minor restorations.
The Fundraising/Education Committee hired a new grant writer – Ahava Oblak. Board members conducted a 4th quarter membership drive that recruited 55 new members.
The Personnel Committee has completed updating job descriptions – 14 total. PC has developed and implemented a new process for performance appraisals that is goal-based, and hopes to be able to provide staff bonuses.
Members were presented with a proposed budget for 2016-17 with a projected income of $627,060 (up from $600,860 15-16) and an equal amount of expenses. The budget was approved with one member voting no and one abstention.
Organizational goals for 2016-17 were: 1. Continue Educational Expansion; 2. Reorganization/Staff Support Mechanisms; 3. Restoration and Facility Upgrades; 4. Membership Outreach Enhancements.
Nominations were then taken for the board of directors. With seven seats up for election, the vote would determine five two-year positions and two one-year terms.
Thirteen members were nominated for the board and eight accepted. After speeches by the nominees the vote was held. Elected to two-year terms were Daylon Sloan, Jacqueline Hamer, Jon Silvermoon, Mike Janes and Terri Wilson. Elected to one-year terms were Aaron Dietrich and Jesieh Love.
The next Board of Directors meeting is scheduled for 6:30 pm Thursday, June 16, at the Growers Market Building, 454 Willamette St., upstairs. Business will include election of board officers. All CCPA board meetings are open to the general public.